Assistant Planner

We are looking for a detail-oriented Assistant Planner Admin to support the Buying and Planning team with reporting, data administration, and day-to-day product coordination. This role is ideal for someone with strong Excel capability, an interest in fashion and retail, and a proactive approach to supporting commercial decisions.

Key Responsibilities

• Support the Planning and Buying teams with accurate administrative and operational coordination.

• Generate and maintain weekly, monthly, and ad hoc sales, stock, performance, and product reports.

• Extract, validate, analyse, and consolidate data from reporting systems such as MicroStrategy, ERP systems, Excel, or similar tools.

• Prepare Excel trackers, dashboards, sales summaries, and product performance reports for internal stakeholders.

• Assist with monitoring sales performance, stock levels, sell-through, product availability, markdown activity, and key retail KPIs.

• Maintain product, supplier, purchase order, pricing, and master-data records accurately within relevant systems.

• Support buying administration, including product set-up, order documentation, range-plan updates, and follow-up with internal teams.

• Coordinate with Buying, Merchandising, Retail Operations, Finance, Warehouse, and E-commerce teams to obtain and share required information.

• Help ensure reports are delivered on time and that all figures are checked for accuracy before circulation.

• Support seasonal planning activities, product launches, promotional reporting, and general team administration.

• Identify discrepancies in reports or data and escalate them promptly to the relevant team member.

Candidate Profile

• Strong Excel skills, including formulas, pivot tables, lookups, data validation, filtering, and report formatting.

• Experience producing weekly and monthly reports, ideally within a retail, fashion, buying, merchandising, planning, or commercial environment.

• Comfortable using reporting tools and systems such as MicroStrategy, Power BI, Tableau, ERP systems, or similar platforms.

• Strong attention to detail, numerical accuracy, and ability to work with large volumes of data.

• Genuine interest in fashion, luxury retail, product, trends, and customer behaviour.

• Interest or prior exposure to buying, merchandising, planning, product administration, or inventory support.

• Organised and able to manage recurring deadlines in a fast-paced environment.

• Clear communication skills and confidence working with multiple internal stakeholders.

• Proactive, reliable, and willing to learn commercial planning processes.

Preferred Qualifications

• High School Diploma.

• Internship, placement, or previous administrative experience within fashion, retail, buying, merchandising, planning, or e-commerce is an advantage.